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1. How do you value my lakeshore?

The Assessor will use frontage quantity and quality measurements, lake characteristics and area lake sale rates to determine a lakeshore valuation.

For detailed information, please visit the Lakeshore Valuations page.

2. How does the assessor measure market value?

The assessor measures market value by reviewing the selling prices of similar properties in local areas.

A Certificate of Real Estate Value is completed on all real estate transactions. By studying the certificates, Assessors have a good idea of what other properties will sell for.

Another method of determining value is based on the current cost of replacement less all depreciation that has occurred.

For more information, visit the Assessor's page.

3. What are the Assessor’s duties?

Assessor duties include:
- Begin the review and appeals process for all property owners by holding local board of equalization meetings, county board of equalization meetings and appearing in tax court if necessary
- Collect all the data and characteristics necessary to make a proper and informed assessment
- Estimate the market value of each taxable parcel
- Locate and identify all taxable properties
- Notification to property owners of the value and classification of their property
- Prepare and certify the assessment of all taxable parcels in Itasca County

More information on the Assessor's Department's responsibilities can be
found on the Assessor page.

4. What if I think my property is over assessed?

By all means, come in and talk to the Assessor. We welcome an opportunity to explain the assessment and listen to valid reasons as to why you feel your property value is too high.

Assessment records are public information, and you can also compare your assessment with any other properties that you choose. If you still disagree with the assessment, there are formal appeals that you may take.

For contact information, visit the Assessor's staff directory.

5. What is market value?

A simple definition of market value is what you could sell your property for in today’s market. The sale must be an arms-length transaction between a willing buyer and a willing seller to fit the description.

For more information on assessments and valuations, please visit the Assessor page.

6. What is the assessment process?

The Assessor is responsible for discovering, listing, and valuing all taxable property. This includes both real and personal property. (Real property is defined as land and all things attached to the land, and personal property as all other property including mobile homes in courts.)

A complete list of Assessor duties and responsibilities can be found on the Assessor page.

7. Why did the classification change on my property?

There was a use change due to inspection, or an improvement on the property.

For more information on classifications, please visit the Assessor page.

8. Why does my value increase when nothing has been done to my property?

Supply and demand create market value and Assessors measure it. As demand increases and the cost of buying a particular property increases, other property values rise also. Your property becomes worth more, even though no improvements were made and you have no intention of selling it.

For more information on valuations, please visit the Assessor page.

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1. Are mobile homes taxed?

Manufactured homes and park trailers are exempt from motor vehicle taxation and are subject to property taxation as either real or personal property.

For more information visit the Mobile Home Tax page.

2. Can I make a partial payment on my delinquent taxes?

The Itasca County Auditor/Treasurer’s Office accepts payments of less than the exact amount of a tax installment due for the delinquent tax. The payment is applied first to the penalty, interest and costs accrued for the year that the payment is made.

For more information, please visit the Property Taxes page.

3. Can the amount of my property tax due on my tax statement be different than the amount on my proposed tax notice?

Yes, for reasons including:
- The proposed tax notice does not include special assessments
- Referendums passed could result in increasing the tax amounts.
- Property owners who occupy their property by December 1st can file for homestead classification for the following year.

For more information, visit the Property Tax Statement page.

4. How do I change the mailing address on my tax statement?

To change your mailing address you can:
- Write your new address on the reverse side of your tax stub and turn it in when you pay your current tax.
- Contact the Auditor’s Office at 218-327-2860 with your new address.
- Send a note to the Auditor’s Office with your new address.

You can find more information regarding tax statements on the Property Tax Statement page.

5. What if I become delinquent on my property taxes?

Property taxes become delinquent in the year following the payable year. Interest and penalty accrue on a monthly basis. The property is put into judgement and the forfeiture process begins.

You can find out how to pay delinquent taxes by visiting the Delinquent Taxes page.

6. What is a Special Assessment?

A special assessment is an improvement (such as streets, etc.) which directly benefits the property. It is shown as the separate amount on the property tax statement.

The amount is based on how much the property benefits from the improvement and the cost of doing the project. It is not based on the value of the property.

For more information on property taxes, visit the Property Tax Statement page.

7. What is a Truth–In–Taxation (TNT) notice?

This notice indicates the anticipated property tax you will pay the following year contingent upon budget approvals.

For more information, please visit the Truth-In-Taxation Notice page.

8. What is my Parcel ID Number?

The Parcel ID Number or Pin, is the number assigned to your property to identify it for taxation purposes.

For more information on this and property taxes, please visit the Property Taxes page.

9. What are the methods of payment for property taxes?

The Auditor/Treasurer's Office offers the following ways to make payments:
- By mail
- Credit card, e-check, debit card
- Direct deposit
- In person

For detailed information on these methods of payment, visit the Pay Your Property Taxes page.

10. When are my property tax payments due?

Property taxes are due at various times throughout the year depending on the type of tax and amount.

For specific due dates, please visit the Payment Due Dates page.

11. When will I receive my tax statement?

Tax statements for the current payable year will be available and mailed to taxpayers no later than March 31th, with the exception of manufactured homes which are mailed by July 15th.

You can find additional information regarding your tax statement on the Property Tax Statement page.

12. Where can I find population figures?

Population figures are available through the State of Minnesota page.

13. Where can I get a sales tax ID number?

You can find your sales tax ID number by calling the Minnesota Department of Revenue at 651-296-6181 or by visiting their website.

14. Where do my property tax dollars go?

Property tax dollars are distributed to the county, school district, municipality, and other special taxing districts in which your property is located.

For more information on property taxes, please visit the Property Taxes page.

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1. How do I report employee terminations on line?

Employers can report terminations by visiting the Minnesota Child Support Online page.

2. How do I submit income withholding payments online?

Employers can submit incoming withholding payments by visiting the Minnesota Child Support Online page.

3. How do I report the hiring of a new employee?

All employers are required to report the hiring of new employees. For information, online forms and answers to questions regarding new hire reporting, please visit the Minnesota New Hire Reporting page.

4. How do I set up Electronic Funds Transfer?

For information, please view the Electronic Funds Transfer (PDF) guide.

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1. Can I report a crime to the County Attorney’s Office?

The crime should be reported to the police department in the city or town where it was committed. If the crime was committed in a township or unorganized area, it should be reported to the Itasca County Sheriff’s Office at 218-326-3477.

For more information on reporting crime, please visit the Sheriff's Department page.

2. How do I find an attorney to represent me?

The County Attorney’s Office cannot make recommendations regarding private attorneys.

To apply for a public defender contact Itasca County Court Administration at 218-327-2870.

You can also search the yellow pages, call the Minnesota Attorney Referral Service at 1-800-292-4152 or go to the Minnesota State Bar Association website.

3. I am a resident of Itasca County. Can the County Attorney’s Office help me with a legal problem?

The County Attorney’s Office is not authorized to represent citizens in any private matters or give legal advice. We suggest that you contact a private attorney.

You may call the Minnesota Attorney Referral Service at 1-800-292-4152 or go to the Minnesota State Bar Association website.

4. I am a victim of a crime. Can I drop the charges?

The decision to drop charges in a criminal prosecution is made by the prosecutor. The victim has the right to let the prosecutor know their feelings, however the victim’s wishes alone do not decide if a case will be filed or dismissed.

To share your feelings with the prosecutor or ask other questions about your rights as a victim, please call 218-327-2867 to contact the Victim Assistance Coordinator.

5. I am a victim of a crime. How can I be compensated for my loss?

Restitution (payment of financial losses) can be ordered by the sentencing judge as a condition of the defendant’s probation or sentence. You must fill out a written request for restitution.

To complete a restitution request or ask other questions about your rights as a victim, please call 218-327-2867 to contact the Victim Assistance Coordinator.

6. What should I do if I receive a subpoena?

Read your subpoena carefully. It will tell you when and where to appear.

It will also give you a time to call in before the trial to confirm that the case is still going to trial and receive any additional instructions about when and where to appear.

If you have any questions about why you were subpoenaed or wish to talk to the prosecuting attorney, call 218-327-2867 to contact the Itasca County Attorney’s Office.

7. Where can I find legal forms for my court case?

Legal forms needed for motions to the court can be found on the Minnesota Courts website.

8. Why are some defendants not in jail after they have been arrested and charged?

A defendant is presumed innocent until proven guilty.

A defendant’s release upon his/her promise to return for future court appearances is common, however bail or specific conditions of release may be imposed if the court determines that the defendant is unlikely to return for future court appearances or is a threat to public safety.

If you have further questions, please contact the County Attorney's Office.

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1. How do I know if a child support payment has been made?

Payments can be made by calling the payment line at 800-657-3512, or viewed online at the Child Support website.

2. How can I get a copy of my Itasca County Child Support order?

You may contact Court Administration at 218-327-2870 to get information on and request a copy of your order.

For more information, please visit the Court Administration page.

3. How do I get my PIN for using the online for telephone options?

Contact your child support officer. Due to Privacy issues, this information cannot be provided over the phone. Upon your request a PIN Notice will be sent to you.

You can view information on which Child Support Officer is assigned to your case by visiting the Child Support Division page.

4. How do I apply for a debit card?

ReliaCards are provided through U.S. Bank.

For more information including steps for applying, visit Minnesota Department of Human Services-ReliaCard.

5. My support is deposited to a Relia Card. I lost my card and need a new one.

To get a replacement card, please call U.S. Bank at 855-233-8375.

For more information including steps for applying, visit Minnesota Department of Human Services-ReliaCard.

6. How do I set up a Direct Deposit Account? What do I need to do?

You may contact your child support officer to have the form mailed to you or you can obtain the forms needed by visiting the
Minnesota Department of Human Services page.

7. I need to change my Direct Deposit Account. What do I need to do?

You may contact your child support officer to have the form mailed to you, or to obtain the forms needed you can visit the Minnesota Department of Human Services page.

8. How can I make payments on an overpayment?

Payments can be mailed to:
Child Support Payment Center
P.O. Box 64326
St. Paul, MN 55164

Payments can also be made online by creating an account on the Minnesota Child Support Online page.

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1. Do I need a license to provide child care in my home?

A license is required unless you are caring for relatives or caring for children from one family. You may provide care to both relatives and children from one family without having to become licensed.

2. Are there different types of family child care licenses?

Yes. There are different types of licenses based on where you are providing care; these may include your own home, a home where you do not live but are providing care at, or in a commercial space. Other licenses are based on the number of staff, the number of children in care, and your education and/or experience.

3. How long does it take for me to get licensed?

Generally it takes between 90 to 120 days to get licensed. There are many factors that will increase the time such as: will you need a fire marshal inspection? how long it will take you to complete the required training? do you need to add a fence or complete modifications to your home? how long will it take you to complete the handbook and written policies?

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1. How do I contact a county department?

Use the Itasca County Staff Directory (Contact Us button).

2. Where can I find the answers to my frequently asked questions?

On the County's Frequently Asked Questions page.
Go to HOW DO I... then, under FIND, click on Frequently Asked Questions (FAQs).

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1. What is GIS?

A geographic information system (GIS) is a system designed to capture, store, manipulate, analyze, manage, and present all types of spatial or geographical data. For more information contact us at 218-327-2854.

2. How is GIS used in Itasca County?

GIS enables the County to display and analyze geographically referenced information. More than 75% of County information can be referenced geographically (e.g. street addresses, parcels). Most agencies rely on this information to support their operations, create efficiencies, and allow for sophisticated analyses. For more information contact us at 218-327-2854.

3. How does GIS help me?

By making the County's maps and data accessible quickly on-line, residents and businesses have access to a wealth of information to help better understand the County that they live and conduct business in. GIS allows decision makers and residents to visualize complex information. It helps build understanding and consensus between government and residents on issues that confront the community. GIS also makes the County Government more efficient. Improved efficiency means better services at less cost. For more information contact us at 218-327-2854.

4. What XY Coordinate System does Itasca County use for their GIS data?

NAD_1983_StatePlane_Minnesota_North_FIPS_2201_Feet

For more information contact us at 218-327-2854.

5. How can I obtain County GIS data?

The parcel, PLSS Township, PLSS Section and Zoning layers are available at the MN Geospatial Commons.
For more information contact us at 218-327-2854. Visit Minesota Geospatial Commons

6. How accurate are property lines?

Itasca County strives to represent parcel boundaries correctly, however, the interactive map is not survey grade accuracy and does not serve as a replacement for a survey. For more information contact us at 218-327-2854.

7. I have a question about a parcel in Itasca County. Where can I get help?

Many parcel questions can be answered by utilizing the online map application.
Responsibility for parcel data is shared between the Survey & Mapping Department and the Assessor’s Department. For questions regarding the shape and location of the property, contact the Surveying & Mapping Department. For questions regarding information associated with the parcels (ex. Value, Address, etc.) contact the Assessor’s Department. For more information contact us at 218-327-2854.
Visit the Itasca County GIS Map Viewer.

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1. Does Itasca County pay any portion of their employee’s health insurance?

Yes, Itasca County currently contributes 80% of the insurance premium. For more information contact Human Resources at 218-327-2836.

2. How long do new County employees have to wait to be covered by insurance?

Health insurance is available upon hire. Other insurance effective dates vary based on the type of coverage. For more information contact Human Resources at 218-327-2836.

3. Where do I get information about the benefit package offered with employment with the County?

Benefit information is included on each posting under the Benefits tab.
Benefit information can also be found in the Labor contract associated with the position. For more information contact Human Resources at 218-327-2836.

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1. Can I e-mail my resume?

No. We do not review or require resumes as part of the application process. For more information contact Human Resources at 218-327-2836.

2. Can I fill out a paper application?

No. We do not review or require resumes as part of the application process. For more information contact Human Resources at 218-327-2836.

3. Do I need to include my Itasca County work experience on my application?

Absolutely. Your current work experience is valuable and should be included. For more information please contact Human Resources at 218-327-2836.

4. Do you keep applications on file so that I do not have to turn in a new application each time I apply for a specific position?

No. This application can be submitted to multiple County postings. It is advisable that you review your information on your application and update as necessary. Also, be sure to keep your User ID and password in a safe place for future use.
For more information contact Human Resources at 218-327-2836. You are able to access your saved application.

5. I already have an account, but I have forgotten my username/password. What can I do?

Click the link on the log-on page labeled “forgot username” or “reset password”. Or you may call Government jobs at 1-855-524-5627 for assistance.

6. Does the County offer Internships, temporary and seasonal employment?

Occasionally, depending on the department. If you are interested, it is recommended that you complete a job interest card and select Internship or contact Human Resources at 218-327-2836.

7. I am applying for a position that requires a degree that I do not yet possess but will be obtaining soon. Will my application be considered?

Unless otherwise stated, your degree must be complete at the time of the posting in order for you to meet this qualification and have your application be considered further. For more information contact Human Resources at 218-327-2836.

8. I see a position that I applied for in the past is posted again, do I need to submit a new application?

Yes. Applications do not transfer from one posting to another. For more information contact Human Resources at 218-327-2836.

9. May I turn in an application for a position that may become available in the future?

No. You may complete a Job Interest Card to receive notice when a position is posted. However, applications are only accepted when the posting is open. For more information contact Human Resources at 218-327-2836.

10. What are the residency requirements to work at the County?

With the exception of certain positions within the Sheriff’s department, there is no residency requirement to work for the County. For more information contact Human Resources at 218-327-2836.

11. What happens after I turn in my application?

Each application is reviewed and scored based on the qualifications listed on the job posting. Every applicant will receive an email notification regarding the status of their application. For more information please contact Human Resources at 218-327-2836.

12. Your advertisement states that you are creating an eligibility list, what does that mean?

This means that we are currently looking to fill a vacant position or it is a position that is filled often. Applicants, who meet the minimum qualifications of the position, will be scored based on their preference qualifications and placed on an eligibility list for consideration for employment. For more information contact Human Resources at 218-327-2836.

13. What is the difference between an open competitive posting and an internal posting?

Open Competitive postings are available to any interested applicants. Internal postings are available to current Itasca County employees only. For more information contact Human Resources at 218-327-2836.

14. What does ‘exempt’ or ‘non-exempt’ mean on the job description?

Most employees are ‘non-exempt’ and are thereby entitled to overtime pay under the Fair Labor Standards Act. To be classified as ‘exempt’ there are limited and specific requirements detailed in the law. For more information contact Human Resources at 218-327-2836.

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1. How do I know what I owe?

Outstanding balances can be viewed on line at the Minnesota Child Support Online page.

2. How can I make payments on my Child support case?

Payments can be made online by mailed to:
Child Support Payment Center
P.O. Box 64326
St. Paul, MN 55164

You may also pay through Automatic Income Withholding. Your Child Services Officer can help you locate this form as well as help you determine the best payment method for your situation.

To create an account to pay online, visit the Minnesota Child Support Online page.

3. How do I get my PIN for using the online for telephone options?

Due to Privacy issues, this information cannot be provided over the phone. Please request this information through your Child Support Officer and a PIN Notice will be sent to you.

Find out which Child Support Officer has been assigned to your case by visiting the Child Support Division page.

4. How do I check status of my Driver’s License?

To check your Driver's License status, please visit the State of Minnesota Driver's License search.

5. How can I get a copy of my Itasca County Child Support order?

You may contact Court Administration at 218-327-2870 to get information on and request a copy of your order.

For more information on Court Administration, please visit the Court Administration page.

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1. How do I apply for Child Support Services?

If you received Public Assistance, a Child Support Referral is part of the application process. You should contact your Financial Assistance Unit Eligibility Specialist to check status of that.

If you do not receive Public Assistance, please complete an application and return it with any orders that you currently have for Child Support.

For application information, please visit the
Minnesota Department of Human Services page.

2. I am divorced and child support was ordered, what do I do now?

If you currently receive or have applied for Public Assistance, a Child Support Referral is part of that application process. Please contact your case worker in the Financial Assistance Unit.

If you already have an order for child support through a dissolution order, custody order or paternity order, you should fill out an application for child support services.

For application information, please visit the Minnesota Department of Human Services page.

3. I have an order for child support in another state, how do I get that moved to Minnesota?

If you have an order in another state, Minnesota can collect support by working with the other state. Complete an application and return it with a copy of the other states order. After review of the information provided, the child support officer will request further documentation if necessary to request enforcement from the other state.

For application information, please visit the Minnesota Department of Human Services page.

4. How do I apply for a debit card?

ReliaCards are provided through U.S. Bank.

For more information, including steps for applying, visit Minnesota Department of Human Services-ReliaCard.

5. How do I set up a Direct Deposit Account? What do I need to do?

You may contact your child support officer to have the form mailed to you or you can obtain the forms needed by visiting the Minnesota Department of Human Services page.

6. How can I get a copy of my Itasca County Child Support order?

You may contact Court Administration at 218-327-2870 to get information on and request a copy of your order.

For more information, please visit the Court Administration page.

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1. What services does the probation department provide?

Itasca County Probation operates under the county probation delivery system. Upon being appointed by the Judges of the Ninth Judicial District, probation officers must "act under the orders of the court in reference to any person committed to their care by the court." In order to fulfill the orders of the court in an effective and efficient manner, probation must deliver a step-by-step array of services.

These services include, but are not limited to: Intake and Assessment, Pre-Trial Supervision, Probation Supervision, Programs and Referrals, and Probation Violations/Sanctions Conferences. The department supervises all juvenile probation and all adults placed on supervision for misdemeanor/gross misdemeanor offenses. In Itasca County the Minnesota Department of Corrections supervises all felony probation and supervised release (parole) cases. Minnesota Statute 244.19 specifically outlines the appointment, compensation, and powers and duties with respect to our probation officers, learn more about statute 244.19 by visiting the Office of the Revisor of Statutes website.

2. Where is the probation department located?

The office is a stand-alone building located at 115 NE Fifth Street in Grand Rapids. It sits across the street to the north of the courthouse/jail. For more details view the Probation staff directory.

3. How do I find out who someone’s probation officer is?

If the individual is an adult, this is public information and can be obtained either in person at our office or by calling the front desk at 218-327-2869. If the individual is a juvenile, such information is not public.

4. What is the difference between a Petty Misdemeanor, Misdemeanor, Gross Misdemeanor and Felony?

Petty Misdemeanors are offenses that are not punishable by jail time. These include low-level traffic citations and low-level shoplifting citations.

Misdemeanors are offenses that are punishable by up to 90 days in jail. The lowest-level Driving Under the Influence is an example.

Gross Misdemeanors are offenses that are punishable by up to a year in jail. Repeat DUI offenses, or a DUI with an elevated blood-alcohol level, are examples.

Felonies are crimes that are punishable by more than a year in jail. The lowest-level felony offenses are punishable by a year and 1 day. In Itasca County, these cases are supervised by the Minnesota Department of Corrections, for more information contact them by phone at 218-322-2920.

5. What is Itasca County’s hourly credit for community work service?

Effective August 1, 2016, the current hourly credit for community work service is $9.50. That rate is set by judge’s order and typically has been aligned with the minimum wage rate.

6. What can be worked off through community work service?

First and foremost, the opportunity to work off fine obligations has to be court ordered. With that, clients have the opportunity to work off court ordered fines and law library fees. Adult clients also have the opportunity to work off pay for stay accounts, sanction hours, and in some circumstances supervision fees with director approval and court ordered. Juvenile clients have the opportunity to work off fines, court ordered restitution (maximum $250), violation hours, diversion fees, and associated program fees (online classes, UA’s, CORE fees) with director and court ordered approval.

7. Can I work off fine obligations if they have been sent to collections?

Yes, provided you have a court order stating you can work off fine obligations. Court Administration will be notified that the client is working off fine obligations and will make adjustments once the fines have been worked off.

8. What is Electronic Home Monitoring (EHM)?

In lieu of incarceration (or detention for juveniles), the Court may place a person on Electronic Home Monitoring. Depending upon a number of circumstances, the monitoring may include house arrest/curfew, as well as regular drug and alcohol testing. Monitoring equipment with GPS technology is also utilized as appropriate. Itasca County Probation has access to state grant dollars to assist adult DUI probationers who have a diminished ability to pay for this service.

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1. What is Administrative Supervision?

For most Fourth Degree Misdemeanor Driving Under the Influence cases, the Judges in Itasca County place the defendant on what is called Administrative Supervision for one year. It differs from traditional supervised probation in a number of ways.

Once the affirmative conditions of probation are met, the probation officer recommends to the Court that Administrative Supervision be closed and the person remains on unsupervised probation for the balance of the one year term that was imposed. Individuals placed on Administrative Supervision report to the probation department in small groups of 10-15 on a quarterly basis. At the first meeting, all referral information is provided and instructions are given as to how the documentation of completion is to be submitted. A subsequent meeting is scheduled 3 months out with the understanding that the probationer does not need to attend if all required documentation has been provided to the supervising agent.

The intent is to have the Itasca County Probation Department assist the probationer in satisfying the standard probation conditions; typically a chemical use evaluation, completing any recommended treatment programming from said evaluation and the attendance of a MADD Impact Panel by providing them with referral/contact information and subsequently assist the Courts by reporting the completion of said conditions to the Court. For more information view the MADD Impact panel website.

2. What is pretrial supervision?

For certain cases the Court may allow the defendant to be released without bail or with a reduced amount of bail with an understanding that they will be subject to pretrial supervision. Specific conditions of their release are pronounced, including but not limited to the following: Abstinence of drugs and alcohol, submit to random testing to verify compliance, Electronic Home Monitoring, house arrest, and/or no have contact with the alleged victim. Upon release from jail, the defendant must report immediately to the probation department to check in. A probation officer or surveillance officer reviews the conditions of release to insure there is a clear understanding of the expectations. The role of the probation officer and/or surveillance officer is to both monitor compliance with the release conditions and to assist the defendant in taking any steps in engaging in any relevant assessments, programming or interventions.

3. What is Color Code?

The purpose of the color code testing program is to provide a random system for spot checking compliance with the Court’s order to abstain from drugs and alcohol. Individuals who have been ordered to submit to random drug/alcohol testing (both pretrial and probation) may be assigned a color by their probation officer. They are directed to call in daily to 218-327-2816 between the hours of 6 a.m. to 8 a.m. to learn the color of the day. If the person’s color is identified as one of the colors of the day, they are expected to report to their designated testing site within the prescribed time frame. There are different testing sites for various assigned colors. Failure to report as instructed may be processed as a violation to the Court.

4. What are supervision fees?

Pursuant to Minnesota Statute 244.18 (Minn. Stat. § 244.18), individuals placed on probation are ordered by the Court to pay an annual supervision fee. The fee structure is as follows:
Juvenile Probation - $90 Annually
Adult Probation - $180 Annually
Admin Probation - $75

Payments are made directly at the probation department via cash, check, money order, cashier’s check or credit card. Supervision fees can be worked off by performing approved community work service (CWS). Fees must be satisfied for consideration of early discharge. Failure to satisfy these fees by payment or approved CWS will result in revenue recapture being filed with the State Department of Revenue.

5. What is Supervised Release?

Minnesota has what is called determinant sentencing for felony cases. When a person is sentenced to an executed prison term, the Judge must pronounce the specific duration that the offender will serve in custody. It is presumed that they will serve 2/3 of their sentence in custody (provided they are of good behavior while in prison) and then be supervised for the remaining 1/3 of their sentence upon their release. During this period of Supervised Release, the offender must adhere to various special conditions, as well as a number of standard conditions. If they are found in violation of these terms, they could be returned to custody for however much time remains on their sentence. In Itasca County, individuals on Supervised Release are supervised by the Minnesota Department of Corrections 218-322-2920).

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1. How do I obtain a copy of my deed?

You may request a copy either in person or by mail or fax with payment upfront. Please find more information on our Deeds page.

2. Will the Recorder/Registrar’s Office help me fill out my forms?

No. Please consult a legal advisor for assistance on types of forms, how to complete forms or for legal advice. The Recorder’s Office personnel cannot provide assistance in these areas as it is against the law to give legal advice unless you are a licensed attorney.

3. Do you have blank real estate forms?

Minnesota Uniform Conveyance Blank forms are available from area attorney's offices or abstract/title companies or from the MN Department of Commerce website. The Recorder's Office does not create any documents for liability reasons (Also see Q2 above).

Note: If you are considering conveying only a portion of what you own (this is what we call a "split" of the property), please contact the Itasca County Auditor's Office at 218-327-2860 and Itasca County Environmental Services at 218-327-2857 prior to any "splitting" of parcels to see what requirements there are pursuant to current County Ordinances.

Blank Minnesota Uniform Conveyance Form (PDF)

4. How do I know if my property is Abstract or Torrens?

Please call our office to find out if your property is Abstract or Torrens property at 218-327-2856.

5. What are the requirements for a document to be recordable in Itasca County?

There are many requirements for a document to be recordable. Please see our Recording Checklist.

6. What are your fees for recording or making real estate copies?

Please see our Statement of Fees (PDF).

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1. How do I get a civil marriage license?

If you are getting married in Minnesota, you need to purchase a license in Minnesota. Both the applicants need to apply for a license, show picture ID and provide Social Security numbers, if applicable, and pay a fee. The license is good for 6 months. If either party has been previously married and the marriage was terminated (death, divorce or annulment), the date of termination and by what court, if applicable, needs to be included.

You must be 18 years of age or older to get a Civil Marriage License in Minnesota without parental consent. A 16-17 year old can obtain a Civil Marriage License if the two applicants each complete a set of forms and the underage party’s parents fill out a set of forms. A judge will review the forms and may meet with the applicants and parents. If the judge approves the marriage, a license will be issued. For more information, please see our Marriage License Application page.

2. Can I get a reduced civil marriage license fee?

You can save a portion of the fee on your marriage license if you bring in a “Reduced Marriage Fee Educators Statement” when you apply for your license. The statement needs to be signed by a licensed or ordained minister or a person authorized to solemnize marriage under Minnesota Statutes, section 148B.33.

Reduced Marriage Fees

3. Can I get a copy of a birth certificate?

The Recorder’s Office can make certified copies of most Minnesota births. A requester can apply for a certified copy of their own record or their child's, their parent's, their grandchild's or grandparent’s record by filling out a birth application form and showing a government issued picture ID. A requester can also obtain a certified birth record under certain other legal circumstances. Call the Recorder’s Office to determine if they have the record available 218-327-2856.

Learn how to order a birth certificate.

4. Can I get a copy of a death certificate?

The Recorder’s Office can make certified copies of Death Records if the person was deceased after 1997 in any County in Minnesota. If the person died before 1997, you would need to go to the County in which they died in. A requester can apply for copy of their spouse, parent, grandparent or sibling’s record by filling out a death application form and showing a government issued picture ID. A requester can also obtain a certified birth record under certain other legal circumstances. Call the Recorder’s Office to determine if they have the record available or other legal circumstances 218-327-2856.

For more information, please see our Death Certificate page.

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1. How to Prepare Your Home for Wildfires?

How to Prepare Your Home for Wildfires

2. How to Create a Firewise Property?

How to Create a Firewise Property?

3. What are the top 25 tips to make your home Firewise?

What are the top 25 tips to make your home Firewise?

4. Will Your Home Survive a Wildfire? Self Assessment

Will Your Home Survive a Wildfire? Self Assessment

5. Do I Need a Burning Permit?

Do I Need a Burning Permit?

6. How to Become a Firewise Community?

How to Become a Firewise Community?

7. Firewise Contacts

1. Kory Cease

   Land Commissioner

2. Michael Gibbons

   Assistant Land Commissioner

3. Physical Address 
   1177 LaPrairie Avenue
   Grand Rapids, MN 55744-3322

   Phone: 218-327-2855

   Fax: 218-327-4160

8. Where are Itasca County Firewise Communities?

Firewise Community Map

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1. How do I get my property surveyed?

The Itasca County Surveyor does not perform private surveys. We do not provide recommendations or lists of private sector Surveyors. Many times they are advertised on the internet or in the yellow pages. It may be beneficial to know if any survey firms have performed work in the area of your property. For more information contact us at 218-327-2854.

2. My neighbor had his property surveyed. May I obtain a copy?

Private surveys are by ordinance to be filed with the Itasca County Surveyor, and are available for public inspection. Private surveys are considered to carry a copyright and copies cannot be made. There are a few instances where the surveyor performing the survey, has given permission for copies of his/her survey to be copied. For more information contact us at 218-327-2854.

3. What if my survey discloses deed overlaps, encroachments or other problems?

It is not uncommon to discover during the survey process that there are existing fence or building encroachments or other problems. There are many methods of resolving property line disputes, the most expensive of which is resolution before a court of law.

More congenial resolutions require the cooperation of both parties; creation of an easement, adjustment of a property line, even maintaining the status quo are among the options to be considered. Your surveyor and your attorney can help you determine the best option for resolving property conflicts. For more information contact us at 218-327-2854.

4. Where can I get an Itasca County Highway map?

Highway maps are available in the Office of the Itasca County Surveyor.

5. Where can I get an Itasca County Plat Book?

Plat Books are available in the Itasca County Administrator’s Office, or in the Office of the Itasca County Surveyor. For more information contact us at 218-327-2854.